How to Write a Usability Report

You might not be aware of how to right a usability report. Fortunately, you can get relevant information on writing the report from this article. Usability is the ease of use of software applications, websites, hardware or cell phones.

What makes an excellent Usability Report? 

Before writing the report, you need to know the qualities of a good report. The best report should: explain why there are issues, identify issues and suggests ways of improving them. It could be appropriate to use pointers if you have a large amount of material

The following are guidelines which you need to adhere to so as write the usability report:

1. Preparation

This is a very important step on how to write a usability report. Good preparation is significant. Therefore, you need to have a clear articulated purpose for the usability report which you are writing. You can also discard useless information while planning. During the preparation, you need to be equipped with the following information:

Knowing your audience :

It is very vital to have good understanding of the person who will read the report. Most of the reports have more than one audience. As an example, developers need to read the report in details while the management will just look at the summary of the pages.

Developing the table of contents:

After gathering the data, the next step is to write a table of contents which has all the details. Consequently, make a document which is based on this table of content. As you continue writing, there is no problem if you change the table of contents. However, radical changes will mean that the initial table of contents is not prepared properly

2. Report writing 

After preparation, the second step is to write the report. Starting from the lowest level, you need to fill in the blank spaces of your document. This could be done by concentrating first on detailed information for example results of the questionnaires, methodology description and comments participation. You should be familiar with all the data so as to write good overviews or summary. Thus, you need to wait until you have written a detailed report before summarizing the content. This applies to the introductory part of the document. But, writing an introductory which is not significant will assist you in focusing your writing efforts on your objective. If you encounter some problems in a section of your report, you need to skip the section and return to it later. When you have finished writing all the details, summarize and extract the most vital data which you can use for creating the introduction and summary of the report.

The following are some facts which you need to adhere to:

write the report clearly:

In your report, you should avoid: jargon, long sentences and purge terms. You can include the terms when you know that your audience is familiar with them. Every statement you write is worth. Hence, you need to get prepared to explain it. Omit some statements which you can’t explain and defend them. If there is some speculation in a section of the report, state that you are the one who is doing it.

Edit the information thoroughly: 

Have some body else edit your information for content and language. You should do so in a quite place which is free from any interruptions.

In conclusion, a good usability report should be short and precise. By making a good report, you will have achieved your objectives and it will be used by many people. Hence you need to follow the detailed information on how to write a usability report.

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Omri Erel
Omri is the Lead Author & Editor of SaaSAddict Blog. Omri established the SaaSAddict blog to create a source for news and discussion about some of the issues, challenges, news, and ideas relating to SaaS and cloud migration.